Hamara HR

Simplify Claims with the Best Expense Reimbursement Software

Streamline employee claims with a reimbursement management system that automates policy validation, approval workflows, and expense tracking.

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  • Policies
  • Approvals
  • Mobile claims
  • Travel & mileage
  • Claim tracking

Less paperwork. More clarity.

The features of Employee Expense Reimbursement Software

Policies that fit

1. Set Expense Policies That Fit Your Business

Create custom reimbursement policies with claim categories, spending limits, and eligibility rules.

Expense policies for the field team with claim limits for local travel, meals and accommodation

A clear path to approval

2. Speed Up Claims with Automated Approvals

Automatically send claims to the right approvers based on your approval rules.

Approval workflow for a local travel claim of INR 480 moving from submitted to finance review

Claims on the go

3. Make Expense Claims Easy for Employees

Let employees submit reimbursement claims directly from the Hamara HR mobile app. Simplify submissions and reduce paperwork for HR teams.

Employee submitting a local travel claim with the receipt attached in the Hamara HR mobile app

Every kilometre counts

4. Calculate Reimbursements Based on City & Distance

Set different claim limits for different city tiers and calculate travel claims using per-kilometre rates.

Travel claim of INR 480 calculated from a 48 km trip at the tier 1 rate of INR 10 per km

Every claim, in view

5. Track Every Expense Claim in One Place

Monitor submitted claims and their approval status in real time. Give HR and finance teams better visibility and reduce follow-ups.

All expense claims dashboard with 24 submitted, 8 in review and 16 approved

Customer speaks

Better days. For the people behind the work.

“The intuitive platform streamlined our daily operations, improved efficiency, and added much needed clarity and structure to our workflows.”

Vinay AmbastKiran Society

Tired of Delayed Expense Claims and Manual Approvals?

Simplify employee reimbursements with faster approvals, easy claim tracking, and less paperwork.

Simplify My Expense Claims

A little more clarity

Frequently Asked Questions (FAQs)

What is expense reimbursement software, and how does it work?

Expense reimbursement software helps businesses manage employee expense claims in one place. It allows employees to submit claims, routes them for approval, and helps HR and finance teams track requests easily.

How can employee expense reimbursement software reduce manual work and approval delays?

Hamara HR automatically routes expense claims to the right approvers based on company rules. It also supports automatic approvals and rejections, reducing manual work and speeding up claim processing.

Can businesses set different reimbursement policies and claim limits for employees?

Yes. Businesses can create reimbursement policies with different claim limits, categories, and eligibility rules based on employee roles and work locations.

How does reimbursement management system control travel and mileage claims?

Hamara HR's reimbursement management system calculates travel claims using per-kilometre rates, task-based distances, or odometer readings. Businesses can also set city-wise reimbursement limits to control travel expenses.

Can HR and finance teams track employee reimbursement claims in real time?

Yes. Employees can track their claim status in real time, while administrators can view submitted claims in one place. HR and finance teams can review claim details and monitor approvals, reducing follow-ups.